Find Your Opportunity
Harborline Marine Services (HMS)’s greatest strength is our skilled team of professionals.
If you are interested in working for an industry leader that offers comprehensive services, best-in-breed technology, a client-success approach and an entrepreneurial mentality, Harborline Marine Services (HMS) is the right fit for you. Join us and help transform the ship spares industry. Harborline Marine Services (HMS) offers the best of both worlds, a large company’s maturity alongside with an entrepreneurial environment encouraging our employees to innovate, collaborate and challenge the conventional. Our mantra is more heads are better than one when solving complex problems. Do not settle for average. Be professional but have fun. Learn more about our open career opportunities in sales, technology, marketing and operations below.
Current Openings
PURCHASING ASSOCIATE [REMOTE]
Job Description
***RESUMES IN SPANISH WILL BE REJECTED***
This role is for a Remote Purchasing Associate that will support our international sales and purchasing operations.
Fluent, professional-level English is a MUST. Please do not apply if you do not fulfill this requirement.
We will support you, train you, and offer a lot of growth opportunities for those who excel. Join us and let’s grow together!
Responsibilities
- Research (clients, conferences, associations etc)
- Research potential and existing clients using different research tools and platforms (such as Equasis, Ship Info, Shipserv, American Bureau of Shipping, among others) – user training on these tools will be provided.
- Build and maintain clients, vessels and key client personnel databases.
- Identify key suppliers based on product availability, pricing, payment terms, quality and lead time.
- Identify conferences and associations to join focused on the marine spares industry segment.
- If selected, process the relevant paperwork needed to join these associations and conferences, when needed.
- Order management and tracking
- Track our clients’ orders from the moment they come into our system and its effective delivery.
- Supplier relations
- Manage the relationship with suppliers, and be their liaison on all open orders placed through them.
- Client support/Q&A
- Respond to clients’ queries regarding their orders in a timely manner.
- Basic data entry into key company systems (Quickbooks, Shipserv etc)
- Update our CRM and information management tools.
- Elaborate and maintain key accounting and logistics documentation across the sales and purchase processes.
Qualifications
- Bachelor degree in business-related fields (business management, logistics management, international commerce, industrial engineering, etc).
- C1 English level, both written and spoken.
- Microsoft Office (word, excel, powerpoint) at an intermediate level.
- 3+ years of work experience.
- High attention to detail is required.
- High teamwork and communication skills.
- Problem-solving.
- Flexibility / Adaptability.
Nice to have skills
- Experience in purchasing and / or the maritime industry is considered a plus.
- Previous startup experience.
- Experience with task management and CRM tools (e.g. Asana, Salesforce etc).
- LOCATION: USA
ACCOUNTS RECEIVABLE CLERK [REMOTE]
Job Description
***RESUMES IN SPANISH WILL BE REJECTED***
We are looking for a skilled Accounts Receivable Clerk to provide financial, administrative and clerical services to support our international sales and purchasing operations.
Fluent, professional-level English is a MUST. Please do not apply if you do not fulfill this requirement.
We will support you, train you, and offer a lot of growth opportunities for those who excel. Join us and let’s grow together!
Responsibilities
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Prepare bills, invoices and bank deposits
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Verify discrepancies by and resolve clients’ billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Generate financial statements and reports detailing accounts receivable status
Qualifications
- Proven working experience as Accounts Receivable Clerk, Accounts Receivable Manager or accountant
- Solid understanding of basic accounting principles, fair credit practices and collection regulations
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
- Proficiency in English and in MS Office
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- BS degree in Finance, Accounting or Business Administration
- LOCATION: USA
SENIOR COLLECTION SPECIALIST [REMOTE]
Job Description
***RESUMES IN SPANISH WILL BE REJECTED***
We are looking for Senior Collection Specialist to support its will support our international Accounts Receivable team. This position is Remote.
Fluent, professional-level English is a MUST. Please do not apply if you do not fulfill this requirement.
We will support you, train you, and offer a lot of growth opportunities for those who excel. Join us and let’s grow together!
Responsibilities
- Check deposits and determine which funding and in house ACH payments were received.
- Match incoming deposit transactions.
- Pay buyouts.
- Reconcile end of month reports between Water Desk (CRM) and QuickBooks.
- Process chargebacks.
- Responsible for monitoring and maintaining assigned accounts- Customer calls, payment status via customer portals, account adjustments, customer reconciliations.
- Perform other assigned tasks and duties necessary to support the Accounts Receivable Department.
- Enlist the efforts of sales managers and senior management when necessary to accelerate the collection process.
Qualifications
- High School Diploma or equivalent required. 4 Year Degree preferred.
- Minimum 2 years experience with Customer Service, Collections, or Business Administration required.
- Robust background in accounting preferred.
- Portal experience; Ariba, Coupa, Workday, Taulia, Weeva
- Extensive accounting in Accounts Receivable background.
- High teamwork and communication skills.
- Problem-solving.
- Flexibility / Adaptability.
- Knowledge and Abilities: Excellent verbal and written communication skills with both internal and external customers. Experience balancing and delivering multiple projects in a deadline driven environment. Strong Microsoft Office and Excel skills. Strong analytical and problem-solving ability to provide solutions with limited direction. Strong attention to detail and superior time management skills.
- LOCATION: USA
B2B ACCOUNT EXECUTIVE (SALES)
Job Description
***RESUMES IN SPANISH WILL BE REJECTED***
This role is for a full-time bilingual B2B Account Executive who will help us create new business relationships, maintain and develop existing business relationships and provide support to our international sales and purchasing operations. This person must be focused on results, and be able to learn new concepts quickly, as well as having excellent attention to detail.
Fluent, professional-level English is a MUST. Please do not apply if you do not fulfill this requirement.
We will support you, train you, and offer a lot of growth opportunities for those who excel. Join us and let’s grow together!
Responsibilities
- Research potential clients.
- Development of new business relationships through calls and emails (SALES).
- Build and maintain sales lists including potential new clients along with their ships/vessels and key personnel details.
- Support international purchase orders management, processing, and tracking.
- Elaborate and maintain key accounting and logistics documentation across the sales and purchase processes.
- Keep the CRM system updated.
Qualifications
- Mechanical/Industrial engineering or equivalent technical degree.
- B2, C1 English level, both written and spoken.
- Commercial skills and outgoing personality.
- Google or Microsoft Office (word, excel, powerpoint) at an intermediate level.
- 3+ years of work experience.
- High attention to detail is required.
- Teamwork and communication skills.
- Problem-solving.
- Flexibility / Adaptability.
Nice to have skills
- Previous B2B sales Experience.
- Experience in sales and / or purchasing in the maritime industry is considered a plus.
- Previous startup experience.
- Experience with task management and CRM tools.
- Leadership and teamwork abilities.
- LOCATION: USA
Perks of Working with us.
No commissions cap.
Standard health benefits for all employees.
Free lunch and snacks (when working from the office).
Industry leading paid vacation plan.
Frequent team lunches, coffees and team outings.
Transport to and from the office or a fuel allowance if using your own vehicle.
Flexible work environment with frequent remote working opportunities (at the sales managers descrition).
Permanent employment contract.
